Importance of Virtual Assistant

Entrepreneurs and small business owners face various new challenges and great opportunities in today’s dynamic business world. As a result, knowing about the necessity of productivity and efficiency in order to effectively utilise your talent and professional abilities is critical to remain competitive and successful in any business. Recently, there has been an increase in the need for and importance of virtual assistants. During the pandemic, employees had no other alternative than to work from home due to a lack of other options. Many firms did not pay attention to the phenomena of “remote working” and its benefits until this global epidemic occurred.

What is a Virtual Assistant?

A virtual assistant (VA) is a highly qualified, competent, professional, and knowledgeable person who provides administrative, accounting, marketing, technical, creative, or personal help to any entrepreneur, startup or enterprise from a remote location. They are also known as online assistants or virtual secretaries and can efficiently carry out all the tasks from a far with the help of a range of technological devices/tools.

Also Read: Global Assist Virtual Assistant Services

How Can a Virtual Assistant Help You Grow Your Business?

Personal Chores-

From managing your calendar, scheduling appointments and meetings to handling your mails and simply assisting you with your worklist, a virtual assistant can help you stay organized in every way. VA can even help you manage your personal affairs, from making restaurant reservations, scheduling health appointments to planning your travels and booking airline tickets.

Administrative Tasks-

They can supervise and manage upcoming projects or staff meetings, deliver invitations, send confirmation emails and bills to customers, update and input data in your database, and modify and review texts.

Keeping Tabs on Your Accounts and Bills-

VA can generate financial statements and company records, as well as answer to tax authority queries. They may also assist you with salary computations, providing salary slips to employees, preparing annual reports and bills, managing bank accounts, entering credit card payments, and preparing and sending outgoing invoices.

Content Writing-

VAs can help in creation of blog articles and social media posts and also proofread your website, as well as transcribe relevant data, develop marketing email graphics, write manuals and directions for your service or product, or simply modify and format reports, business letters, proposals, and conferences.

Customer Engagements-

Virtual assistants can help in responding to phone calls and emails, providing technical support and live chat services, and monitoring user engagement on social media channels. They can assist you in expanding your social network byincreasing your social media followers, as well as creating, managing, and scheduling your advertisements.

Benefits of Hiring a Virtual Assistant for Business Growth

Budget friendly alternative-

Most importantly, hiring virtual assistants saves your expenses as you can pay these employees on hourly or project basis. These employees work from home and do not acquire any office space, so you do not have to worry about any laptop arrangement and internet or electricity usage and expenditures.

Higher Productivity Level-

Employees can communicate using a variety of methods, including video conferencing, messaging, and voice calls. Furthermore, adverse weather is no longer an excuse for being unavailable for work.

Time-Saving-

While you focus on the bigger, more important tasks, your virtual assistant will handle the minor details.

Competency and Experience-

A virtual assistant may specialise in one area or be capable of performing a variety of activities. They are likely to have valuable expertise functioning for a variety of firms and the adaptability to a variety of situations.

Virtual employees are here to stay as a cost-effective and time-saving solution. Additionally, less setbacks result in higher job quality. They have already proven to be quite beneficial to a variety of enterprises, both new and established.

How Can Small Businesses Take Benefit from Virtual Assistants?

Thinking of growing your business? Do you need to improve your productivity? Did you know about Virtual Assistant Services? If you are facing the above problems, then yes, this blog is a perfect read for you. Every entrepreneur thinks of planning his/her business to larger levels with bold visions and strategic plans. It’s not that easy one thinks so. No matter what the products company deals with, it has to formulate critical tasks which are best suited for the company, and ultimately keep up the business to do the best. To resolve the problems or issues, Virtual Assistants comes in the light and it deliberately helps in creating a hassle-free environment for the businesses and makes them grow.

Virtual Assistant Meaning

A virtual assistant as an individual usually works at a different location from your business and helps in cleaning up the administrative tasks from the remote location. As the name suggests, Virtual Assistant means that an individual will not be present in the office, but will communicate with either phone or computer. A virtual personal assistant mostly works as a freelancer or independent contractor and often operates small businesses. Virtual Assistant services include some of the prominent tasks such as administrative tasks, answering emails, database entry, website development, social media handling, and many others.

What are the Benefits of Using Virtual Assistant?

Virtual Assistant helps the enterprise to grow and works as a remote virtual assistant for the company. Hiring a VA helps small businesses in saving time and offers great exposure along with the growth of the company. Here are some of the important benefits of availing a virtual assistant for your company:

Time-Saving

Hiring virtual assistants for the company helps in saving time for completing the task. It might be related to processing emails, designing graphics, website administration, and many others. A virtual assistant can complete a repetitive task that doesn’t require the owner’s attention in completing the work.

Skills and Experience

Virtual Assistants offer businesses their high skill set and work experience to the company. In other words, VAs are highly knowledgeable and trained professionals who have worked in other companies, they add experience to the company and thereby company grows if hiring a VA.

Building Relationship

It’s quite obvious that a VA is highly dedicated to its company and its work. A Virtual Assistant team or alone VA concentrate on simple tasks, such as data entry, database management, marketing campaign, and many others. With passing time, the owner or the boss majorly relies on them and therefore the trust grows. Through this, the virtual assistant takes his/her job more professionally and builds a personal business relationship.

Conclusion

A virtual assistant is considered an integral part of any business. In today’s digital era, when everything is going online hiring a virtual assistant is very easy. There are only benefits associated with them and have no consequences. One should try companies such as The Global Assist, Zirtual, and others to make their work productive and therefore grow their business.

20 Benefits of Hiring a Virtual Assistance

20 Benefits of hiring a virtual assistance

20 Benefits of hiring a virtual assistance

Running a small business is not easy. It needs your time and effort. When your business is in a phase of thriving and fledgling, then even 24 hours in a day will not be enough for you. Being a business owner, tackling your daily administrative tasks is something you can’t overlook. If you own a startup, you may spend your whole day juggling between entrepreneurial responsibilities and other inbound things.

In such times, you need an extra set of hands; you need to hire a virtual assistant for your business. It will help you to delegate your daily and cumbersome tasks to someone who can support you perfectly. Delegating your business tasks to someone will help you have more time to make strategic decisions for your business; which in turn help you grow your business. With the help of virtual assistance, you can manage your business easily behind the scenes and focus on significant tasks. Virtual assistance will take care of your administrative and recurring tasks accurately and efficiently. They will handle your core business operations. If you want to know more about the benefits of hiring a virtual assistant, then keep on reading this blog. In this blog, we have mentioned 20 biggest benefits of hiring virtual assistance.

Saves your time: Time is precious; time is money – is what we have heard from our childhood. Therefore, having someone on your side who is responsible for taking care of your non-core tasks can be beneficial for your business. A virtual assistant frees up your time so that you can put your attention to the things that matter most. You will have more opportunities to ponder how you can expand your business.

Saves your money: Many virtual assistants prefer to work from their homes; therefore, you won’t need to pay an additional cost for office space, coffees, and office supplies. Hiring a virtual assistant is proven to be a cost-effective way as it helps you to improve your work performance while spending fewer funds.

Increases productivity: A virtual assistant manages tasks like answering phone calls, communicating with your vendors, checking your emails, data entry, and managing spreadsheets. If you hire a trusted virtual assistant, you can delegate all the non-core activities to them and focus on the growth of your business.

Eliminates office politics: We all are familiar with the dreaded politics of the offices. With virtual assistance, you need to worry about people spending their time while gossiping at the water cooler, or there will be less scope for conflict between coworkers. They can work from their home and will be able to give more effort to their work. They will keep their colleagues motivated to build business efficiency.

Flexibility: A virtual assistant will be able to stay in touch with you even during the non-working hours of the day. For example: If you have clients that live in different time zones, you can hire a virtual assistant who can work in that time zone to resolve and respond to your customer’s queries. These virtual assistants will be responsible for communicating with the customer at the odd hours of the night and responding to their email in the early morning hours.

Virtual assistants need less maintenance: Virtual assistance needs less maintenance. You don’t have to conduct any fancy lunches and office parties for them. You can keep a professional relationship with your VAs.

Better customer support services: Many businesses have clients from various countries. Therefore, it is challenging to respond to their requests or queries on time. You may take 12-24 hours to respond to their queries. To improve your relationship with clients from different countries, you can hire virtual assistance and delegate such tasks to them so that they can respond to their requests quickly.

Content creation: Content creation involves tasks like maintaining and planning websites, articles, digital media, and other platforms to connect to your audience. Virtual assistance will take care of these responsibilities and can create content after performing extensive research, which may help you to attract a target audience to your product or service.

Pay for their work only: When you hire an employee for your company, you have to take care of their leave policies as well. You need to pay them for those days in which they never work. On the other hand, you can pay for your virtual assistance based on their working hours. Moreover, virtual assistance is available 24*7, whereas office employees will be available only during their working hours.

Reduces work-load: You can delegate less important work to your virtual assistant. It will give you more time to focus on the things which will be profitable for your business. You can prioritize your important tasks and keep your attention on those things.

Build a customer base: A virtual assistant will take care of recurring tasks, while you can focus on building better and stronger customer relationships.

Stay ahead of your competitors: If you own a business, then one of the most important things for you is to keep an eye on your competitor’s activities. You can beat your competitors by focusing more on the essential tasks of business. Managing all the core activities requires more focus and time. Virtual assistance will focus on making better strategies that will keep you one step ahead of your competitors.

No need for micro-management: Your virtual assistant can take care of the responsibilities independently; you don’t have to be on their head all the time.

Work-life balance and stress-free life: Being a business owner, you have to manage every minor to the major task of your business. Therefore, you may find unwanted pressure in your work that may result in less productivity. To overcome this, you should hire a virtual assistant who will manage your business tasks.

No more harsh training required: Virtual assistants have expertise in their work. Therefore, there is no need of spending time and money on their training or preparing them for the job.

Better communication: Virtual assistants have good command over their communication skills. They are highly skilled, experienced, and educated. They can easily manage their work and can communicate with the clients over different platforms like email, phone calls, or video calls.

Ease of hiring: There are many virtual assistants available online. You can easily recruit a virtual assistant. You have to sign up to various virtual assistant platforms and search for a qualified VA which will be a perfect fit for your business.

Better time management: The payment of the virtual assistant is calculated based on their working hours. All the virtual assistants are good at managing their time as compared to physical employees who have a fixed salary.

Ease of replacement: Both hiring and firing a virtual assistant is easy. You can easily hire a virtual assistant if you need them, and you can fire them in no time. You can easily find a replacement for virtual assistance on different VA platforms.

Re-hire on demand: If you are really impressed with the work of the former virtual assistant, you can easily re-hire them later.

If you own a business, you better know what you should do to enhance the productivity of your business. Therefore, hiring virtual assistance for your business is the smartest way to fuel your business productivity.

The Pros Of Being A Virtual Assistant

1) I have freedom I crave freedom. Being a virtual assistant helps curb that craving and makes me an all-around happier person!

Freedom to:

• make my own schedule — I can work, take breaks, schedule personal appointments, take a vacation, etc. when I want to
• location freedom — I prefer to work from home on the sofa or in bed, but if I wanted to work at a coffee shop or while traveling I could
• ease into my day – instead of rushing through my shower, breakfast, and commute to work, I can leisurely drink my coffee and not have to worry about being late
• sleep longer if I want to – sometimes I don’t sleep well, so having the freedom to sleep longer is ideal for me!
• work as late as I like – I can start work when I want and work as late as I want
• take it easy when I’m sick – I no longer have to ask if I can call in sick! I have the freedom to take it easy and rest!

2) I work from home Working from home was a dream of mine for a very long time. Becoming a VA allowed me to finally make that happen! I no longer have to commute to work or sit at my desk wishing
I was at home! It’s perfect for introverts, like me!

3) I choose who I work with if you’ve ever worked in customer service, you’ll understand why it’s a big deal to work with whoever you want. Some people are just plain cranky and take it out on everyone they
come across. I don’t miss that at all! Before I started working with any clients, I got really clear about who I wanted to work with. Not only did this help me determine if a
prospective client was a good fit or not (someone I wanted to work with or not), but it also gave me an idea where to find my ideal clients.
4) I set my own rates The days of someone paying me what they think I’m worth and giving me a raise when they’re ready, are gone. I now have control over how much I charge and when I raise my
rates.
5) I can wear yoga pants and tees I love that I can wear whatever I want, which usually ends of being yoga pants and a tee or p.j.s. 🙂
6) The costs of starting a virtual assistant business were minimal I just basically needed a laptop (which I
7) I do work I enjoy I first started out as an OBM (Online Business Manager), but now I’m a Pinterest manager. Being a VA means I can create new services and discontinue others.

Why I Love Being A Virtual Assistant

There are lots of reasons why you’ll love being a Virtual Assistant but I’m only going to tell you some of mine. First and foremost, I am here in my room, on a cold rainy
Wednesday, wearing my pajamas, old socks and sweaters, writing this article about being a Virtual Assistant — which is already part of my job. I haven’t had to leave my warm house
for a long commute to some office where I have to be all dressed up only to be ruined by exhaustion and traffic. How cool is it to be earning money while sitting in my room just
tapping away on my keyboard? I can even munch on anything that I want or listen to whatever music that I like without worrying what my colleagues or managers would have
to say. No travel and office wardrobe expenses to add on that. Virtual Assistant work is not location dependent either, as long as you have a desktop or laptop, a fast and
stable Internet connection, and a distraction-free space, you can work anywhere. Yes, there’s less “social life”, but there’s more flexibility and freedom in being a Virtual
Assistant. I can raise my family and avoid My clients (previous and current) are another reason why I love being a Virtual Assistant. Being a Virtual Assistant for more than two
years has enabled me to work with people in locations all over the world. This naturally allowed me to be selective in identifying the clients that best suit my skills and
personality. Safe to say, I only work with people who I want to work. I love what my clients do and they love me right back because I am helping their businesses grow.
It’s a mutual benefit – not just me working like a bee and the people on top collecting all the honey. I am also paid exactly by the hour without those salary deductions that I don’t
understand. Best of all, I earn twice more than what I used to 2 years ago.

How much does a virtual assistant make?

The national average salary for virtual assistants is $15.87 per hour, and salaries

How do you find a virtual assistant job online?

The Internet is a great place to start your search for a virtual assistant job. Indeed lets you search for virtual assistant jobs in any geographic location, even including remote
roles. Simply type your preferred location or “remote” in the “Where” search box and then click “Find jobs” to see your results. You can even set up a job alert by typing your email
address in the box beneath the search bar

I))) THE PROS OF BEING A VIRTUAL ASSISTANT

1) I have freedom

I crave freedom. Being a virtual assistant helps curb that craving and makes me an all-around happier person!

Freedom to:

• make my own schedule — I can work, take breaks, schedule personal appointments, take a vacation, etc. when I want to
• location freedom — I prefer to work from home on the sofa or in bed, but if I wanted to work at a coffee shop or while traveling I could

• ease into my day – instead of rushing through my shower, breakfast, and commute to work, I can leisurely drink my coffee and not have to worry about being late

• sleep longer if I want to – sometimes I don’t sleep well, so having the freedom to sleep longer is ideal for me!
• work as late as I like – I can start work when I want and work as late as I want
• take it easy when I’m sick – I no longer have to ask if I can call in sick! I have the freedom to take it easy and rest!

 

2) I work from home

Working from home was a dream of mine for

a very long time. Becoming a VA allowed me
to finally make that happen! I no longer have
to commute to work or sit at my desk wishing
I was at home! It’s perfect for introverts, like
me!

3) I choose who I work with

If you’ve ever worked in customer service,
you’ll understand why it’s a big deal to work
with whoever you want. Some people are just
plain cranky and take it out on everyone they
come across. I don’t miss that at all!
Before I started working with any clients, I got
really clear about who I wanted to work with.
Not only did this help me determine if a
prospective client was a good fit or not
(someone I wanted to work with or not), but it
also gave me an idea where to find my ideal
clients.

4) I set my own rates

The days of someone paying me what they
think I’m worth and giving me a raise when
they’re ready, are gone. I now have control
over how much I charge and when I raise my
rates.

 

5) I can wear yoga pants and tees

I love that I can wear whatever I want, which
usually ends of being yoga pants and a tee or
p.j.s. 🙂

6) The costs of starting a virtual assistant
business were minimal
I just basically needed a laptop (which I

 

 

 

7) I do work I enjoy

I first started out as an OBM (Online Business
Manager), but now I’m a Pinterest manager.
Being a VA means I can create new services
and discontinue others.

7 steps to becoming a virtual assistant

If you are interested in beginning a career or having a side job as a virtual assistant professional, try these steps to get started:
1. Identify your skills
• Computer proficiency: Virtual assistants use a wide range of computer programs
• Communication: Excellent verbal and written communication skills are necessary for virtual assistants to contact clients, receive assignments from clients and perform numerous duties,
such as customer support and creating records.

light research and typing documents.

• Organization and time management: Besides helping clients manage their time by overseeing calendars, schedules and appointments
and performing organizational tasks for clients, virtual assistants companies need to be adept at organizing their own tasks and managing their own time. As a virtual assistant, you might accept jobs from
multiple clients at once and need to perform them all effectively and on time.
2. Decide what services you’ll offer and your pricing structure You can better target potential clients and earn jobs by knowing beforehand what tasks you can and are willing to perform. Besides
identifying your services, you should also determine your fees. Some virtual assistants

charge hourly, daily or weekly rates, while others get paid per task completed.

3. Obtain any necessary equipment
4. Search for jobs
Begin your career as a virtual assistant by getting clients. You may need to start by accepting small, lower-paying jobs until you build experience and positive reviews. You
can also refer to your professional network for job openings or search job listings online.

5. Build a portfolio
6. Market yourself
7. Consider specializing

How To Become a Virtual Assistant (With Little to No Experience)

Being a virtual assistant expert is a great career option that offers flexibility, variety and work-life balance. In this article, we discuss what virtual assistants are and how you can
become one.

What is a virtual assistant?

employees or performing the work themselves. And virtual assistants enjoy the flexibility and independence of remote freelance work that often offers opportunities for entry-level employees.

What does a virtual assistant do?

The range of tasks a virtual assistant expert might perform is diverse and depends on the needs of the client and the skill set of the assistant.

Some common tasks a virtual assistant might accept are:

• Answer, monitor and organize emails
• Answer, direct and make phone calls
• Transcribe documents
• Provide customer support, such as answering questions and processing orders
• Prepare reports, letters and statements
• Organize files and documents
• Make appointments
• Manage spreadsheets
• Research content and/or keywords
• Data entry
• Coordinate schedules and calendars
• Edit and proofread documents
• Make travel arrangements
• Order supplies
• Generate sales leads
• Bookkeeping, billing and accounting activities
• Screen potential clients and projects
• Community outreach
• Email marketing
• Manage online presence, such as website design and maintenance, social media and professional profiles
• Create and maintain records

5 Reasons why you are really destroying Your Business by Not Hiring a Virtual Assistant!

“She not only takes care of things for me, she does them better and faster than I ever could.”
Those are the expressions of FACEBOOK MARKETING master, Jeff Wideman. He is an independently employed MARKETING advisor that is encountering record-breaking business development. He owes an extensive part of his prosperity to his Virtual Assistant.

On the other hand, there are scores of little entrepreneurs, advisors, and business visionaries, who are running themselves and their organizations into the ground in light of the fact that they have yet to insightful up; take the dive to contract a Virtual Assistant and make an additionally flourishing and productive business.

As a little entrepreneur, you have to continually take supply of your activities and their effect on the primary concern to find regardless of whether they are lessening the measure of income that your business can produce.

Find five convincing reasons why you are pulverizing your business by not having a devoted virtual aide on your group and how you can make a move to change it.

Your life likely looks like situations that fit into the accompanying three regions that most little entrepreneurs are always tending to stay above water.

Efficiency
The Money Factor
Discharging Control